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Community Preservation Committee Minutes 11/1/2010
Community Preservation Committee

Monday, November 1, 2010 - 4:00 pm
Community Center Meeting Room
Chatham, Massachusetts


Present:  John Kaar, Chair, Victor DiCristina, Ira Seldin, Jane Moffett, Carol Scott and Joanne Taylor
Absent:  Jordan Popkin, Cynthia Small

Others Present:  Alex Heilala, Spencer Grey, John King

Item 1:  Additions to the Agenda

Jane Moffett added an invitation from Chatham Marconi Maritime Center to the “new business” portion of the meeting.  

Item 2:  Meeting Minutes

Minutes of the October 4, 2010 meeting were approved with the following revisions:
        Correction of the spelling of Jane Moffett’s name
MOTION:  The motion to approve was made by Ira Seldin, seconded by Joanne Taylor.  The motion passed by a vote of 5 – 0 – 1

Minutes of the October 18, 2010 site visit to Cedar Street Conservation Area were approved with the following changes:  Add “and Land Bank” to the description of funding sources on page 1.  
MOTION: The motion to approve was made by Jane Moffett, seconded by Victor DiCristina.  The motion passed by a vote of 5 – 0 – 1.  

Item 3:  State Match

Alex Heilala informed the committee that the Town has received a check for $209,292.00 from the state as its portion of matching funds for this year.  The match was 33.1%.  John Kaar stated that the CPC can anticipate a similar match again next year.  

Item 4:  Update on the Fratus Property

Victor DiCristina distributed a revised motion and a new article for the Special Town Meeting.  Alex Heilala distributed information summarizing the reasons for amending the CPC information regarding funding sources at the December 6, 2010 Special Town Meeting.  

There was discussion which included the following explanatory points:
  • At the previous Town Meeting, two amounts had been approved, one for the Edson Property ($500,000), and one for the Fratus property ($500,000).  Both were to be taken from the fund balance which was then only $487,151.00.  There was $258,500 in open space reserves and $150,000 in budgeted reserves, and year-end actions reduced the account deficit so that designating open space reserves as a funding source will correct the deficit.  
  • It is necessary to rescind the previous motion as it was very specific regarding the source of grant funding, designating a LAND grant as the source of funds.  It was later learned that Chatham could not use a LAND grant to purchase land in another town, so other grant funding is being sought and the motion needs to be rescinded and a new motion passed to accommodate this change.  
  • A third reason to rescind and re-vote this motion is that the grants being sought are “reimbursement” grants, so the entire amount ($1,000,000) needs to be approved by Town Meeting before the reimbursement of funds can be made.  
MOTION:  Joanne Taylor made the following motion, seconded by Jane Moffett:
That the CPC supports the inclusion of an Article for the December 6, 2010 Special Town Meeting which will rescind Article 29 of the May 10, 2010 Town Meeting.  
VOTE:  The motion passed by a vote of 6-0-0.

The replacement motion was reviewed by all and discussed.  

Ira Seldin asked about guarantees that money would remain in the CPC Fund Account if the entire project failed.  Alex Heilala indicated that the Town would have no authorization to use the funds for any other purpose, so they would remain in the CPA Fund.  

John Kaar indicated that Harwich has received approval for its LAND grant and approval for the project has been granted by Town Meeting.  

Victor DiCristina reported that the evaluator who reviewed the Harwich LAND grant application is also reviewing Chatham’s grant applications.  This reviewer is aware of the joint nature of this project and we feel confident that the grant application will be approved.  

MOTION:  Victor DiCristina made the following motion, seconded by Carol Scott:
That the CPC approve changes to the Article for the December 6, 2010 Special Town Meeting which will designate proper accounts and modify sources of reimbursement and will approve the full purchase price for the Fratus Property.  
VOTE:  The motion passed by a vote of 6 – 0 – 0

NEW BUSINESS

Chatham 300 Committee Request:  Spencer Grey distributed a proposed application for $22,000 to purchase historic informational signs to be installed at various locations in Chatham as part of the 300th Anniversary celebration in 2012.  

John Kaar asked if there were plans for any additional applications to the CPC on behalf of the Chatham 300 Steering Committee.  Spencer Grey said that he knew of no other applications/projects being planned.  John King mentioned a plan for an historic timeline for which Mary Anne Gray is gathering information.  

Jane Moffett asked about possible walking-tour or similar publication projects which might be developed.  John Kaar said that such projects might not qualify for CPA funding, citing the decision not to support the pattern book for Chatham because it was deemed to be an ineligible project per the guidelines of the Community Preservation Act.  

Spencer Grey stated that the proposed signs will likely include both text and illustrations and would be similar to those currently in place at the Atwood House Museum.  In response to other questions, he indicated that the 300th Committee is coordinating its efforts with the Chatham Historic Society and other signage efforts at the Chatham Marconi Maritime Museum.  

Spencer Grey indicated that he will be seeking support and approval from the Board of Selectmen as well as Federal agencies and private organizations for those signs not on Town property.  

John King explained that this is a preliminary presentation in preparation for a final application to be prepared by December 1.  John Kaar explained the CPC’s approval process and indicated that the deadline for applications was January 15, so a final application could be completed at any time prior to that date.  

It was suggested that the final application include:
  • Photos or illustrations re. existing similar signs and proposed locations of the signs
  • Approvals or letters of support from Board of Selectmen, private organizations where signs are proposed, and information relative to Federal approval for those signs proposed for Federal property.  
Chatham Marconi Maritime Center Invitation:  Jane Moffett informed the committee of a recent $100,000 donation pledged by Verizon/Qualcomm to the CMMC and invited all members to attend the check presentation event at 11 a.m. on Wednesday, November 3.  

Projects Information:  Victor DiCristina distributed a list of all CPC projects organized by dates and categories as well as a matrix of projects by year and category.  

Cedar Street Conservation Area:  There was brief discussion about the clean-up proposed for the Cedar Street project.  This is being organized by Laura Slifka, Assistant Conservation Agent.  Some neighbors have expressed concern regarding the removal of plants and underbrush.  

Windmill Restoration Project:  Ira Seldin reported that the CPC sign has been installed at the windmill site.  

Item 6:  Adjournment

The meeting was adjourned at 5:30 p.m.  


NEXT MEETING:  Monday, December 6 at 4 p.m.



Marie Williams
Notes by Marie Williams